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Organise your own OrchidCycle

Organising your own bike ride can be great fun and extremely rewarding and an ideal way to generate funds. Here is a simple checklist to think about when organising your own event.

• Decide on your route
• Buy a map so you know exactly where you’re going
• Plan ahead – where will you stop for lunch, fill up with water, do you need to stay overnight?
• Do you need a back-up vehicle if you’re planning on cycling really long distances?
• Make sure you take plenty of water and snacks along with a waterproof, suncream, puncture repair kit, cycling helmet and mobile phone
• Ensure your bike has been fully serviced before you head off

Useful websites to help with planning your routes

• Sustrans
• CTC
• Visit Britain

Organising Larger Cycling Events

If you are planning to organise a cycle ride for members of the public to take part in then you should run a risk assessment covering all aspects of your event and you may need public liability insurance. If you intend to use public roads then you should inform the police and council of your route and dates. If large numbers of people are involved then make sure you have medical cover e.g. St John’s Ambulance or Red Cross and effective emergency procedures in place. Your route must be clearly marked or marshalled. Ensure all volunteers have emergency numbers and can stay in touch with the organisers via mobile phones or radio. Please contact Orchid for more advice and support before you get started.

Things you should remember...

If organising an event on our behalf, you need to make clear who the individual or group responsible for the event is, and it is your responsibility to check your insurance requirements and for entering into all contracts. Your contracts and promotional literature should state clearly that the event is “in aid of” Orchid and that it is not an Orchid-run event. Please ensure that whatever fundraising you are doing, that it is safe and legal. Orchid does not authorise fundraisers to act as agents for Orchid and we are not responsible for organising, supervising or hosting your fundraising activities. All activities, and participation in them, are at the organisers’ and participants’ own risk. Please do call us if you have any queries or worries when organising your events and collections and if you want to run any ideas past us first.